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February 2, 2017 by Candice Benson

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Web Design
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10 REASONS WE USE DROPBOX

We’re just going to say it. Dropbox is one of our favourite storage solutions! No, we are not affiliated or being paid for recommending Dropbox, we just really enjoy using it.

Related: If you’re a Google Drive person, we talk about why we love Google Drive here).

It tops our list as one of our favourite tools when working with clients because it is easy to use, free and offers a ton a cool features. And unlike Google Drive, users are not required to have a gmail account. So, without further ado, here are the reasons why we love Dropbox:

1.  Free Storage

Everyone who signs up for a free Dropbox account receives 2GB of free storage space. You can earn more storage space for free by completing the getting started guide (250MB), following Dropbox on Twitter (125MB), sharing why you love Dropbox on Twitter (125MB), and referring friends (earn 500MB/friend). In total, you can earn up to 18GB of free storage

2.  User Friendly

We like using Dropbox with clients because it is user friendly. From a very simple sign-up, to their easy to navigate backend, it is the easiest storage solution to explain to people who are less technically savvy.

3.  Dropbox can be used for backup for documents/pictures

Setting up Dropbox to be a backup or default folder for your documents or pictures is super simple. You can pick specific folders or have the entire Documents folder synced to your Dropbox with just a couple clicks:

  1. Open your File Explorer
  2. Right click Documents, then choose Properties
  3. Click include a folder and select your Dropbox folder
  4. Click Apply and OK

4.  Dropbox can upload photos automatically from your phone

Transferring photos from your camera to your computer manually can take a lot of time. By setting up your phone to upload pictures to your Dropbox folder automatically you can save time and never have to worry about losing all your pictures if something happens to your phone. To set up your phone to automatically sync your pictures, follow these steps:

  1. Open Dropbox app on your Android or iOS device
  2. Click on the Settings icon
  3. Scroll down to “Camera uploads” and click “Turn on camera uploads”
  4. You can then choose what to upload “photos only” or “photos and videos”, how to upload “wifi only” or “wifi and data plan”, and when to upload. 

5.  Easy to save documents for offline access

Marking a file as a “favourite” will save the document to your device so you can access it offline. Simply click the arrow icon beside the file and swipe right on “Available offline”. Use this for sports tickets, flight and hotel reservations and any other important documents you want to access offline.

6.  You can send documents from Dropbox to your Kindle

This is great for people who prefer to read from their Kindle in bed, as the light from mobile device screens can ruin your sleep. Set this up with a couple easy steps

  1. Create a folder in your Dropbox named “Kindle”
  2. Find your Kindle email address (Should be under Manage Your Content and Devices > Settings > Personal Document Settings. It will look like yourname@kindle.com)
  3. Add your personal email to the Approved Document Email List.
  4. Then simply activate the IFTTT recipe.
  5. Now just drag the file into the Kindle Dropbox folder and IFTTT will email the file to your Kindle.

7.  You can restore previous version of a file

If you’ve accidentally saved over a previous version of a document you want to keep, you can still get to it. Note that with the free version of Dropbox, you can restore documents up to 30 days old.

  1. Right click the file you want to restore
  2. Click on Version History.
  3. Choose the version you want and click on Restore

8.  You can search for deleted items

Mistakenly deleted a file you need? Have no fear, it can be restored for up to 30 days! Just click on the Deleted Files folder in the sidebar and voila, your file can be found. Click the three dots beside it and click restore to bring your file back to your Documents folder.

9.  You can keep track of what is happening with shared files

When your company shares files, it can be difficult to keep track of what is happening with certain files. To find out what changes have to made to a file and who made them, use the Events Timeline feature. Just click on “Events” on the side tab and see all your past events. You can search events by folder or by date on the top right.

10. You can easily unlink your account from certain devices

If one of your devices are lost or stolen, you can unlink your Dropbox account and remotely wipe the files from it.

  1. Click on your name on the top right
  2. Select Settings > Security > Devices
  3. Click on the “X” next to the device you want to unlink
  4. The remote wipe command will be sent after unlinking a mobile device; when you unlink computers, remote wipe is optional.

 

Bonus: Dropbox Papers is quickly becoming one of our favourite new tools for to do lists, meeting agendas, minutes and brainstorming sessions. Check out our review of why we’re digging it here.

matt_and_candice-1024x739

Hello, we're Candice & Matt. We provide tips, tools and resources to help entrepreneurs build their dream businesses. Read More

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Filed Under: Mini-Featured, Productivity

January 3, 2017 by Candice Benson

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Web Design
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Entrepreneur
Productivity
Weekly Roundup
Behind the Scenes
Do You Have an Entreprenurial Mindset

Have you ever wondered if you have what it takes to be an entrepreneur? Check out nine common traits of people with an entrepreneurial mindset. Do they sound like you? If so, you might just be suited to the entrepreneurial lifestyle.

You’re always learning

In a fast-changing market, it’s imperative that you enjoy learning new things. New technology, new practices and new products are constantly entering the market, so being stagnant is not an option. An entrepreneur that can keep up with, or better yet predict, trends will be unstoppable. If you welcome change and are adaptable in various situations, you have the right attitude to start building your dream business.

You love a challenge

Setting big audacious yearly goals and smashing them is fun for you. You know that by breaking your big goals into manageable chunks, you can make steady progress and knock some big goals out of the park. For example, if your goal is to become a published author, you know you need to complete 2 chapters of your book each month, so you set a goal of having a chapter completed and edited every two weeks. You could even break it into a smaller daily habit like writing 500 words per day.

You’re resilient

As an entrepreneur, you are going to have challenges and setbacks. What matters most is how you deal with them. Can you persevere through them and see them as a learning opportunity? Can you reflect on what went well and what could have went better, without getting down on yourself or quitting? You may not be able to be positive every moment of every day, but you understand difficulties will pass and if you stay the course you will be successful.

You’re resourceful

People are always saying you have a different way of seeing things or doing things. While going against the grain doesn’t always work when you’re a cog in the wheel of a large corporation, as an entrepreneur, it is celebrated! Being innovative and resourceful are great traits of an entrepreneur. Improving upon processes or streamlining your business can lead to better customer relationships and higher profits.

You follow through

An entrepreneur with a ton of great ideas and no follow through will not be successful, but an entrepreneur with just a few great ideas and great follow through will be. Simply following through on what you say you will do will set you above the other entrepreneurs who make promises and don’t deliver. Word-of-mouth marketing and customer referrals are still the easiest and cheapest way to attract new customers. Make that call to a customer or send that follow-up email to the person you met at the conference.

You can play well with others

No one becomes successful on their own. Whether it’s a parent, spouse, colleague, or mentor, reach out when you need help and don’t be shy to offer your help when you see others struggling. Make sure to recognize people that have helped you along the way with a simple thank you or a small token of appreciation, or pay it forward by mentoring others who may just be starting their journey. Good personal relationships are a must when building a business.

You focus your energy on the big wins

With a million things you could be doing every day, you understand what’s most important to your business’s success. You understand you cannot do everything yourself. You hire experts in fields you do not excel at as a way to save time and money. This allows you to focus your limited energy on the important stuff, that only you can do for your business.

You understand the power of your brand

When you are first starting out, your brand is the most important thing you have. You protect your brand by treating everyone with respect, from customers to employees to people you interact with regularly for business transactions. You grow the power of your brand by freely sharing your knowledge and providing value to your potential customers.

You’re bold

You have the guts to go after your dreams. Getting up early, staying up late, making sacrifices and doing whatever it takes to get your business off the ground. You know that your hard work will pay off in the end with a business and life you’ve only dreamed about.

 

So tell us, do you have an entrepreneurial mindset?

 

If you’re ready to take the plunge, check out our Launch a Business series for helpful tips to get your business started. Stop procrastinating and take that first step today towards building the business you’ve always wanted.

matt_and_candice-1024x739

Hello, we're Candice & Matt. We provide tips, tools and resources to help entrepreneurs build their dream businesses. Read More

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